HONORARY Consulate of Malaysia in Bulgaria

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We are here to answer all of your questions!

Renewal of Malaysian passports, visa application and marriage

1) Renewal of Malaysian Passports (All issues related to passport MUST REFER to the Embassy of Malaysia in Bucharest, Romania. Honorary Consulate of Malaysia will not be able to issue Malaysian passports or any other related documents)

You are advised to renew your passport six (6) months prior to its expiry date.

The passport is proof of Malaysian citizenship. Every Malaysian citizen abroad should have valid proof of his/her citizenship at all times. Life is unpredictable, you may suddenly need to travel to Malaysia. It is much better to renew the passport six (6) months in advance, instead of worrying about renewing your passport or your child’s passport in an emergency. Adults who wait more than five years cannot renew an expired passport by mail. You will have to apply in person and pay an extra fee.

If you do not have a valid Malaysian passport with valid reason and you have an urgent need to travel, the Embassy is able to issue an emergency certificate under very specific and limited circumstances, which is valid only for A ONE WAY trip to Malaysia.  Failure to plan adequately ahead for business or personal travel does not constitute an emergency. Please send us an e-mail to mwbucharest@kln.gov.my and mwbucharest@itcnet.ro, please include the following information:

Name and Contact Information; and

A description of your situation.

We will reply to you within three (3) working days. We may not be able to accommodate all requests. Therefore, it is important that you plan well in advance of your trips.

No. Once a passport is reported lost or stolen to the Embassy, it is immediately and automatically cancelled to prevent mala-fide travelers from using it. Even if you recover your passport, it must be replaced, as you will experience significant problems if you attempt to use it to travel.

Once we received your passport from Immigration Department of Malaysia in Putrajaya (Headquarters), we will notify you via email. However, before coming to collect your passport, you should visit our website for Embassy Consular hours and public holiday schedule.

You may arrange a courier to collect your new passport or you may delegate someone to pick up the passport on your behalf once it is ready, by sending us an email at mwbucharest@kln.gov.my  or mwbucharest@itcnet.ro and advising us of the name, identification type, and identification number that said person will present. He/she must bring:

The collection/authorization letter signed by you in original;

A valid government issued photo ID; and

Your current passport, which we will cancel and return on the same day.

If we have any doubts regarding the validity of the authorization letter, the applicant will have to come to pick up his/her passport in person.

Passports for minors may be picked up by one of their parents or legal guardians or a designated representative.  The minor applicant does not need to come to the Embassy.

We are not able to extend the validity period of the passports. If your passport has less than six months validity, you will need to apply for a new passport.

 

2) Visa Application (All issues related to visa applications MUST REFER to the Embassy of Malaysia in Bucharest, Romania. Honorary Consulate of Malaysia will not be able to issue Malaysian Visa)

Processing time is up to 3 days. Submission day is considered as day 0 and you may collect your passport on day 3. Do note that incomplete documentations will result in delays.

No. Applicant is required to schedule an appointment and submit the application in person. An interview may be conducted.

Yes. Original authorization letter signed by the visa applicant is required for submission and collection if the visa applicant cannot submit/ collect the visa personally.

Flight booking confirmation and hotel bookings are requested during visa submission but the consular officer might request any other documents which may be relevant after submission of application.

Do not purchase confirmed tickets, we are not responsible for flight tickets or hotel booking which may become unusable due to the delay or denial of a visa.

We need at least 2-3 working days to process. It might take longer if additional documentation is required. There is NO urgent visa processing service, you may apply for your visa in due time prior to enter Malaysia.

No. All documents have to be submitted at the Embassy. Please do not send any documents or material directly to the Embassy without prior announcement/arrangement. Please note that documents submitted will not be returned.

Yes. Original authorization letter signed by the visa applicant is required for submission and collection if the visa applicant cannot submit/ collect the visa personally.

We can’t reveal the reason of rejection. If your application was rejected, you can only apply again after six months from the date of rejection.

Please be aware that you might be denied entry if you are entering Malaysia for short-term stay but the total duration of your stay in Malaysia in a year exceeds 180 days.

You will not be required to pay visa fees if the visa is not issued.

Malaysian nationals holding biometric passport compliance with ICAO standard do not need visa to enter Romania (Bulgaria, Greece, Moldova) for a short term stay not more than 90 days if your purpose of visit is for tourism, transit, business meeting, visiting friend and relatives in Romania (Bulgaria, Greece, Moldova).

 

Those who plan to stay for more than 90 days to work or study in Romania, Bulgaria, Greece and Moldova have to obtain a visa before entering the country.

On arrival, the immigration officer might ask visitor’s some questions concerning the purpose of visit or request to check certain documents (For example: hotel bookings, return flight tickets & etc.)

For those who wish to work/study in Malaysia, the Malaysian Company or Institution need to apply for an Employment Pass or a Student Pass through the Immigration Department of Malaysia on their Employee’s/Student’s behalf.

Once approved, you will need to contact the Embassy of Malaysia in Bucharest, Romania to apply of a Visa With Reference.

3) Marriage

Non-Muslim marriage can be registered at the Embassy of Malaysia in Bucharest provided that one or both of the couple is a Malaysian citizen. Registration of marriage must be made within the period of six (6) months after the marriage ceremony.

 

For the marriage of Muslim couples (where one/both of the couple is a Malaysian citizen) that is done abroad, it needs to be registered at the religious office in respective states once back in Malaysia.

 

PLEASE BE AWARE OF THE SYARIAH LAWS AND REQUIREMENTS OF RESPECTIVE STATES TO REGISTER MUSLIM MARRIAGES OVERSEAS BEFORE GETTING MARRIED OVERSEAS. 

 

Emergency and Consular assistance

4) Emergency

The Embassy of Malaysia in Bucharest will respond to an emergency situation that has the potential to endanger the safety or lives of Malaysian citizens, i.e. natural disaster, civil unrest or war. Therefore, it is important that you register with the nearest Embassy so that we are aware of your presence here.

Only to a certain degree. A consular officer or Honorary Consul can help you find local hospitals, doctors or medical services but the medical bill MUST be borne by you/your family. The officer also can inform your family or friends back home that you’re having a medical emergency, and can help you get money send from home, if needed. The Embassy or Honorary Consulate will not, however, pay any hospital or medical expenses on your behalf.

Yes. If you’re robbed, assaulted or otherwise victimized in a foreign country, you should contact the Embassy or Honorary Consulate as soon as possible. Our staff can connect you to resources, including local lawyers who speak English; contact family and friends (with your permission); update you on the status of your case; and connect you with local medical or emergency services.

The embassy can’t, however, investigate the crime, serve as your official interpreter, or provide legal advice.

Many inexperienced travelers think that if they get arrested overseas, their status as foreign citizens will automatically protect them. That’s not the case. When you’re traveling abroad, you’re subject to the local laws — and if you break them, you may have to pay the penalty.  However, the Embassy can be a powerful ally for you if you get into legal trouble overseas. Ask the local authorities to notify the Embassy as soon as possible.

Consular staff can:

  • Recommend local attorneys who speak English.
  • Contact your family, friends, or employer on your behalf.
  • Visit you in jail and make sure you’re receiving adequate care.
  • Advise you on how the local criminal justice process works.
  • Ensure that you can meet with a clergy person of your religion, should you choose.
  • Enable your friends and family to send you money.
  • The Embassy cannot, however, get you out of jail, serve as your official interpreter, provide legal advice, pay your legal fees or intervene in the justice process.

5) Consular Assistance

Malaysian Missions abroad provide consular assistance such as:

  • Issuance of visa (abroad)
  • Registration of Malaysians living abroad
  • Issuance of Emergency Certificate (loss of travel document/passport)
  • Registration of marriage
  • Registration of birth
  • Registration of death
  • Assistance to Malaysian nationals arrested abroad
  • Issuance, renewal and extension of travel documents
  • Registration of voters
  • Issuance of Good Conduct Certificate
  • Serving of court documents abroad
  • After being informed officially of the arrest of Malaysian citizens, Malaysian Missions can contact the arrested / detained person, arrange for family / next of kin to be informed if they so wish, give advice and guidance with the primary aim of helping them to help themselves and provide a list of local doctors and lawyers.
  • In the event of injury, arrest or detention, the Embassy will assist in notifying your next-of-kin if you so wish. Also we may assist you in the transfer of necessary emergency funds from relatives and/or friends in Malaysia.
  • In the event of the death of a Malaysian citizen in one of the countries we are accredited, the Embassy and Honorary Consulate are ready to assist the relatives to bring back the remains of that dead person back to Malaysia. However, the cost MUST be borne by the relative/next of kin.
  • Authentication of Documents
  • Simple translation i.e. Police reports
  • Assisting Malaysian in needs in the case of emergencies i.e. natural disasters, death of Malaysians in Bulgaria

6) Honorary Consuls Of Malaysia

Honorary Consuls of Malaysia are not career diplomats. They are citizens of the host country, where they live, work and pay taxes. They are designated by the Government of Malaysia to look after the affairs of its citizens. They also represent general, cultural and economic interests of Malaysia in their jurisdiction.

 

One of the main roles of an Honorary Consul is to offer assistance to the Malaysian citizens. However, due to the Ministry of Foreign Affairs of Malaysia’s policy reasons and to their non-diplomatic position, such assistance offered is very limited.

Offer notarial and consular services as following:

  • Authenticate signatures of the consular officers of Ministry of Foreign Affairs and other Embassies
  • Authenticate true copies of the documents
  • Authenticate the true translations of documents
  • Collect applications and consular documents related to renewal of passports, marriage and birth certificates, deaths and forward them to the Embassy of Malaysia in Bucharest.
  • The Honorary Consul can also offer consular assistance to the Malaysians arrested, imprisoned or who are in hospitalized / victim of the accidents. In this regard, he has the right, upon the request of the concerned persons, to:
  • Visit those persons at the place of their arrest/detention facilities or in the hospitals and make sure that the concerned persons are receiving adequate care such as to ensure access to the prison’s healthcare system or to advocate for their rights under local law,
  • Assists those persons in notifying their next-of-kin back home on their behalf if they wish so and enable them to send money, if needed.
  • Advise on how the local criminal justice process works and also recommend local attorneys who speak English.
  • Provide a list of attorneys and hospitals, doctors or medical services available locally.
  • When a Malaysian dies, the Honorary Consul can:
  • Locate and notify the next-of-kin and the Embassy of Malaysia in Bucharest, issue a report of death abroad, and act as personal conservator for the deceased’s effects when needed.
  • Provide a list of funeral homes and attorneys available locally.
  • For the victims of crimes, the Honorary Consul can help with:
  • Offering contacts of local English-speaking lawyers and local interpreters, doctors, advise you on how to transfer funds (which are not recommendations) and help to contact to your family at home for further assistance.
  • Advice on local police and medical systems as well as guidance to the country’s legal processes and procedures.
  • While the Honorary Consul will make efforts to provide assistance in as many situations as possible, there may be tasks which are outside his/her role or which cannot be provided for policy reasons, due to his/her non-diplomatic position. These include:
  • Issue Visa
  • Issue Passports or Emergency travel certificates
  • Register births, deaths and marriages abroad and issue birth/marriage/death certificates
  • Renew or replace driver’s licenses

As the situations mentioned above will all require you to refer to the Embassy of Malaysia in Bucharest, Romania.

  • Arrange for local visas, licenses, work or residency permits or issuance of any local documents.
  • Locate or provide information on Malaysian or local citizens without their permission.
  • Carry out searches for missing people, except with the cooperation of the local authorities, neither to Investigate crimes or deaths, which is the responsibility of the local authorities.
  • Provide legal assistance or intervene in judicial cases neither to intervene in host country’s court proceedings or legal matters including employment disputes, commercial disputes, criminal cases and family law matters or child custody disputes.
  • Intervene in immigration, customs or COVID quarantine matters

7) Traveling during Covid-19

  1. Malaysian citizen do not need Entry Approval to enter Malaysia.
  2. Only Sarawak citizen needs to register through ENTRY SARAWAK online application prior their departure to Sarawak.
  3. Malaysian citizen need to apply for a permission letter to travel to Malaysia to us. Please send your request to us via email to mwbucharest@kln.gov.my and mwbucharest@itcnet.ro with the supporting documents, as follows:
  • A copy of your passport (the page with holder’s details)
  • A copy of your flight ticket
  • A copy of the Letter of Undertaking and Indemnity (LoU)
  1. The process will take up to three (3) working days.
  1. a) Type of Passes

–     Employment Pass (EP) (Category I,II,III)

–     Dependent Pass for EP Category I,II,III

–     Multiple Entry Visa [Sponsor by spouse (Malaysian citizen)]

–     MM2H pass

 

  1. b) Any foreign citizen holding a valid Malaysian passes listed above are able to request Entry Approval through MyTravelPass application online. Once approved, you will receive an email with the approval letter.

 

  1. c) Then, you need to email to us via email to mwbucharest@kln.gov.my and mwbucharest@itcnet.ro with the supporting documents, as follows:

 

–     A copy of your passport (the page with holder’s details)

–     A copy of the Entry Approval Letter (MyTravelPass approval)

–     A copy of the Letter of Undertaking and Indemnity (LoU)

–     A copy of your flight ticket

–     A copy of your Malaysian valid passes

  1. d) The process will take up to three (3) working days.

🇲🇾It’s time to say “Selamat Datang” as we welcome you back to Truly Asia, Malaysia. 🇲🇾 We are happy to inform you that from 01.04.2022 the country is reopening its borders to welcome tourists.

Given the pandemic situation, security measures remain in place, so some travel conditions need to be met.
Vaccinated travelers will not be quarantined on arrival in the country. Those who have not been vaccinated or have been partially vaccinated must remain under quarantine for 5 days!
❓What to do:
✅Download the MySejahtera app and fill out the departure form;
✅All travelers over the age of 7 should undergo a PCR test 2 days before departure;
✅Have COVID-19 insurance;
✅Undergo RTK-Ag test up to 24 hours after arrival;
✅Travelers who have not been vaccinated or have been partially vaccinated will be placed under a 5-day quarantine;
✅Wearing masks during the trip is mandatory.
👉You can follow the latest information here👇

*Any inquiry related to travelling to Malaysia during the Covid-19 pandemic, you are advised to contact the Embassy of Malaysia in Bucharest, Romania at mwbucharest@kln.gov.my or mwbucharest@itcnet.ro  

The Bulgarian Ministry of Health prohibits Malaysian citizens from entering Republic of Bulgaria, except in the cases, listed in the order down below. All Bulgarian  citizens have the right to enter Republic of Bulgaria.

Link to the Order of the Minister of Health of Republic of Bulgaria